[MCN] Business & Operations Manager, Sussex School

[Joellen Shannon]

Sussex School, a K-8th grade independent school in Missoula, is hiring a
Business and Operations Manager. The position is three-quarters time, runs
the full calendar year, and is open until filled.

Job description:

Under general direction, the business manager supports non-academic
operations, financial management, and business functions for the school.
The business manager works closely with the Board Treasurer, the Finance
Committee to the board, and the school’s Co-Directors. He/she is in charge
of all general business functions, including accounting, financial
reporting and management, purchasing, essential human resources, and other
systems that contribute to the efficiency and effectiveness of Sussex
School.



Duties and Responsibilities:

Financial Management

   -

   Participates as an integral member of the finance committee. The
   business manager prepares monthly financial statements, participates in all
   meetings, and keeps members informed of the status of the school’s
   investment accounts.
   -

   Prepares quarterly financial statements for the board showing
   actual/budgeted revenue and expense comparisons, and comparisons with the
   preceding year.


   -

   Develops the annual operating budget with input from the Co-Directors
   and finance committee.
   -

   Manages accounts receivable tuitions, accounts payable, weekly bank
   deposits, and other daily financial and accounting transactions.
   -

   Performs monthly account reconciliation with bank statements.
   -

   Tracks fixed assets and depreciation schedules.
   -

   Prepares year-end financial statements and assembles all documentation
   for the accountant for filing of the IRS form 990 & any reviews or audits.
   -

   Keeps accurate track of all fundraising proceeds & expenses.
   -

   Develop and maintain procurement policies and procedures. Work closely
   with teachers to ensure compliance with approved classroom budgets,
   professional development funds, and grant funds from endowment awards.
   Regularly monitor school expenditures against the approved budget,
   responsible for notifying and working with co-directors to ensure budgetary
   compliance.
   -

   Organizes and processes tuition assistance applications, assists
   Administrative Director with the determination of award amounts and
   notifies all applicants of award amounts.
   -

   Works directly with families on tuition payments, financial status,
   tuition assistance, scholarship opportunities and balances due.
   -

   Works with the Co-Director and finance committee to develop strategic,
   long-term financial stability of the school.
   -

   Prepare periodic or special reports;
   -

   Advise on options and best practices to optimize efficiencies, spending
   and related fiscal communications.


School Operations

   -

   Prepares enrollment contracts for families and teaching staff with the
   Co-Directors.
   -

   Advises the Co-Director and board on issues of employee compensation,
   including medical insurance and other benefits.
   -

   Responsible for all human resource processes including: the posting of
   new positions, background checks, paperwork, payment processing and keeping
   all employees informed of regulations and laws affecting wages, benefits,
   working conditions, tax status, etc.
   -

   Prepares payroll and keeps all payroll records for the year-end
   preparation of W-2 and 1099 forms.
   -

   Works with Academic Director to keep track of sick days and substitute
   teaching hours for teachers.
   -

   Evaluates insurance needs and makes sure that all necessary coverage is
   in place, advising the Board and Co-Directors of the adequacy of the
   school’s protection. Assists the Advancement Director on risk management
   for the school.
   -

   Establishes systems for internal and external business functions.
   -

   Oversees purchasing by the school and teachers and monitors expenses.
   -

   Researches and make recommendations, and purchases items that help
   improve operational efficiencies and build program capacity.
   -

   Maintain complete and timely vendor files.
   -

   Ensures the school’s compliance with all regulations regarding health,
   safety, and human resources in regard to insurance coverage, tax status,
   and fiscal matters.
   -

   Responsible for all corporate records and maintenance of related files;
   maintains all personnel files.
   -

   Regularly evaluate and make recommendations on operating policies and
   procedures; Perform research and/or data gathering; analyze and interpret
   collected data, analyze and recommend initiatives, workflow systems,
   staffing and/or organizational changes as requested.


Qualifications:

   -

   Bachelor's degree in Accounting, Finance, or Business Administration
   with an emphasis in Accounting.
   -

   Three to five years of experience successfully managing human resources,
   bookkeeping, and operations for a non-profit, for-profit, school, or
   another enterprise. School experience preferred.
   -

   Three to five years of full-time professional-level experience in
   performing complex financial planning and analysis, budget development and
   management, reporting and accounting.
   -

   Proficiency with Quickbooks accounting software and the Google suite
   -

   Service-minded professional with a positive attitude
   -

   Experience developing systems and procedures for small-medium sized
   business
   -

   Excellent communication skills, both written and verbal
   -

   High attention to detail

(An equivalent combination of education and experience that will provide
the necessary skills will be considered.)

To apply

If you wish to join our fun, hard-working, and collaborative team, please
send a cover letter, résumé, and three references to the Administrative
Director, Joellen Shannon at employ at sussexschool.org. See the full job
description here <https://www.sussexschool.org/careers>.


-- 
Joellen Shannon *(she/her)*
Co-Director
Sussex School
1800 S. 2nd St. W
Missoula, MT 59801
406.549.8327, 406.241.6689 (cell)
www.sussexschool.org



-- 
Joellen Shannon *(she/her)*
Co-Director
Sussex School
1800 S. 2nd St. W
Missoula, MT 59801
406.549.8327, 406.241.6689 (cell)
www.sussexschool.org
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