[MCN] EmpowerMT hiring part-time work-study position

[EmpowerMT]

*This is a work-study position with the University of Montana

JOB SUMMARY: This position oversees office and organizational systems and
daily clerical functions of Empower MT Missoula; assists with trainings,
financial management, marketing and communications, and project support and
administration. This position reports to the Director of Operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following statements are
intended to describe the general nature and level of work being performed
by an employee assigned to this position. They are not intended to be
construed as an exhaustive list of all responsibilities and duties.

Organizational Support:
Coordinates organizational file retention
Maintains office supply inventory and orders as necessary or requested
Monitors technology issues; contacts technician as needed to repair or
troubleshoot
Assists in maintaining electronic training calendar schedule
Monitors appearance and organization of office and cleaning schedule
Collaborates with staff to assist with Empowerment Team Development, event
planning (donor events, Leadership Luncheon, Diversity Day, etc.); supports
staff with special projects as needed
Assists in documentation of organizational information and systems and
makes available to staff
Collaborates with staff to manage data and evaluation systems
Assists in coordinating quarterly reports for NCBI International
Tracks annual expenses changes (ex. Postage costs, mileage reimbursement
rates)

Communications and Outreach:
Greets visitors to the office and assists them as necessary
Answers phone and routes calls accordingly
Monitors general Empower MT email and responds to or routes emails
accordingly
Provides organization and program information to general public inquiries
Opens and dispenses incoming mail and routes accordingly
Liaison to cleaning person, building manager and neighbors
Takes and distributes weekly staff meeting minutes
Collaborates with staff on creating and updating website and social media
content

Fiscal Management:
Assists in financial management and bookkeeping, including:
Preparing weekly folder for bookkeeper
Income and expense files and documentation
Invoicing
Preparing donation receipts
Donor correspondence
Fundraising activities
Making periodic bank deposits
FY budgeting support

Administration / General:
Works as a team player within Empower MT.
Monitors Empower MT systems to maximize efficiency and minimize waste;
generates ideas for improvement.
Attends staff, supervision, committee and board meetings as required
Ensures all Empower MT regulations and policies are upheld.
Alerts Executive Director and others as appropriate, to areas of concern.
Represents and advocates for Empower MT in the community.
In general, demonstrates energy and enthusiasm for her/his work.
Performs other job-related duties as assigned.
Acts as information source for Empower MT programs to the public; displays
a neat appearance and conducts self in a professional manner.
Be a Senior Trainer or actively developing skills to become a Senior
Trainer; will lead workshops as time allows.

QUALIFICATIONS AND EXPERIENCE:
High school diploma or GED required.
Bachelors or Associate preferred.
Excellent oral and written communication skills.
Previous office experience
Experience in database, spreadsheet, desktop publishing and word processing
programs required.
Current driver's license, acceptable driving record and proof of automobile
insurance in compliance with Montana state law.
Must pass a background check designed to protect the interests children
served by the Empower MT programs.
Completed an Empower MT Training of Trainers, or willingness to become
trained.

KNOWLEDGE, SKILLS AND ABILITIES:
Ability to maintain confidential information.
Ability to respond appropriately to crisis situations.
Strong working knowledge of computer hardware and software.
Ability to perform general office duties and operate office machines.
Ability to use a computer to perform word processing, create spreadsheets,
manage and navigate online tasks (ie: Word, Excel, Access, Outlook, etc.)
Ability to be assertive and apply conflict management techniques.
Ability to work cooperatively and effectively with other staff, agencies,
and professionals in the community.
Ability to communicate effectively with a variety of individuals, including
clients, peers and supervisors.
Willingness to take responsibility for their part in communication
breakdowns and to work toward resolution of resulting problems.
Good work habits, including punctuality and ability to organize and manage
time and information.
Ability to interact with people in a pleasant and respectful manner, even
under stressful conditions.
Ability to treat all people with dignity and respect.
Ability to accept, act on and offer constructive criticism.
Ability to pay close attention to detail.
Ability to understand and work with complex situations.
Strong written, verbal, multi-tasking and organizational skills.

JOB RELATIONSHIPS:
Directly accountable to the Executive Director and Operations Director
Works closely and frequently with staff for various events and projects
Has daily contact with other employees and volunteers.
Has frequent contact with Empower MT donors, personnel from other agencies
and businesses, Empower MT clients and the general public.

LEVEL OF INDEPENDENT DISCRETION, CONSEQUENCE OF ACTIONS: This person,
within the parameters of Empower MT policies and procedures, exercises a
high level of independence in decision making. Significant errors in
judgment may endanger the health and safety of the clients and/or staff and
may cause serious financial and/or legal repercussions for Empower MT.

SPECIAL CONDITIONS: May be required to alter scheduled hours or days off as
necessary. Some out-of-town travel required. Ability to sit for extended
periods of time, stand, walk, bend and lift up to twenty-five pounds.
Exposure to difficult situations and emotionally taxing circumstances may
be encountered.

Hours: Part-time, 19 hours/week
Pay and Benefits: $12/hr. (depending on experience) and paid holidays.

***To apply, please submit a resume and cover letter to info at empowermt.org.
Students may also apply via Handshake through UM's website. Applications
are being accepted through Friday, July 21st.***
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