[MCN] Office Assistant and Bookkeeper Job Opening

[Jamie McConnell]

https://www.womensvoices.org/about/jobs-and-internships/


Job Announcement:

Office Assistant and Bookkeeper



THE ORGANIZATION

Founded in 1995, Women’s Voices for the Earth (WVE) amplifies women’s voices to eliminate the toxic chemicals that harm our health and communities. We believe that everyone, regardless of their race, socio-economic status, or gender, deserves to live in an environment free of toxic chemicals that may give them cancer, cause infertility and birth defects, or cause health problems for future generations. WVE challenges corporate practices that threaten women’s health through the unfettered use of toxic chemicals and work for health-protective policies that protect everyone from toxic chemical exposure. Today, we lead a network of tens of thousands of women nationwide who are working to empower and educate women, enact health protective laws, and drive up corporate accountability and transparency.

THE OPPORTUNITY


WVE is looking for a half-time Office Assistant and Bookkeeper whose primary responsibilities are to provide general office support with bookkeeping responsibilities. The Office Assistant and Bookkeeper reports to the Director of Program and Policy. Must be able to work 4-5 hours day for 4-5 days per week.


Operational Tasks



  *   Work directly with Executive Director in making sure daily operations are running smoothly keeping in line with the mission and vision of the organization
  *   Monitor organizational email and phone systems, filter, and send to appropriate staff
  *   Coordinate Executive Directors and staff calendars for interviewing and hiring processes
  *   Pick up and sort mail from post office, box and mail supplies
  *   Oversee inventory of all supplies and materials related to the infrastructure needs of WVE
  *   Maintain archival and administrative files
  *   Administrative duties related to the Board of Directors
  *   Support maintenance of sustainer program, database maintenance/input, thank you letters, mailing/shipping support, event support
  *   Be liaison with all outside vendors
  *   Event planning and logistics coordination for annual retreat and other WVE events


Bookkeeping Responsibilities



  *   Maintain Quickbooks and code transactions with the appropriate chart of accounts, programs & funder information
  *   Conduct a monthly reconciliation of bank and credit card accounts
  *   Process monthly employee reimbursement requests
  *   Ensure all monthly invoices are paid
  *   Run checks from QuickBooks weekly
  *   Process weekly Bank Deposits
  *   Support Development Director with grant financial requests
  *   Help monitor fundraising and accounting systems and procedures capturing all pledges, billings and receipts for the recording of all revenue transactions.
  *   Ensure Accounting related requests are resolved and communicated in a timely manner to internal and external parties as needed
  *   Be liaison for employees and payroll company and employee benefits questions
  *   Support preparation of annual 990 and audit with outside CPA firm
  *   Monitor monthly cash flow
  *   Coordinate with staff to ensure expenses are within budget for programs and general operations



Desired Qualifications

  *   2 years significant and relevant education and/or experience needed for this position.
  *   Focused and flexible with willingness to play an active role in all aspects of the organization
  *   Financial literacy
  *   Strong interpersonal skills with a high level of integrity and sound judgment
  *   Ability to communicate and work collaboratively across the organization, openly and with respect
  *   Database management experience
  *   Strong analytical skills and highly organized
  *   Proficient in MS Office for Windows, Microsoft Office 365, QuickBooks
  *   Ability to walk up and down stairs and lift at least 20 pounds.


TERMS AND COMPENSATION
This position is located in Missoula, MT.  The position is part-time (20 hours/week) with a salary range of $16,000 - $17,500 ($32,000 - $35,000 full time equivalent), depending on experience.  Position includes pro-rated health benefits, retirement match, generous paid leave, and an excellent working environment.

Application Process
Please send a cover letter, resume, and three references by email to wveadmin at womensvoices.org<mailto:wveadmin at womensvoices.org>  with “Office Assistant and Bookkeeper” in the subject line.  Review of applications will begin February 3 and will be accepted until position is filled.  No phone calls please.
WVE strives to integrate values of equity and fairness into our work, which includes bringing an intentional gender justice and racial justice analysis to our programmatic work and organizational structure.  We are seeking candidates who have a commitment to engage in this ongoing process and work with us to create a just and inclusive work environment and world. WVE provides all people with equal employment and volunteer opportunities. Women and people of color are strongly encouraged to apply.

Jamie McConnell
(Pronouns: She/Her)
Director of Programs and Policy
Women’s Voices for the Earth
Our Health. Our Future. Toxic Free.
phone: 406-543-9637<tel:406.543.3747>
www.womensvoices.org<http://www.womensvoices.org/>

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